Announcement4

From MathCamp

PLACEMENT-ANNOUNCEMENT #4, '07

~ COMMUNICATION ~ WHAT WHERE WHEN DEADLINE ~ LIVE PLANTS ~ DELIVERIES TO BLACK ROCK CITY ~ WEEKEND-ARRIVAL UPDATE

Hello from the Placement Team!

Welcome to Placement-Announcement #4.

We're deep into the mapping process, and Black Rock City is starting to take shape. We're seeing lots of fun-looking ambitious interactive camps -- it's going to be a great year!

To answer this week's most Frequently Asked Question -- final placement of all camps will not be announced until the end of the month. Target date is August 1st. So hang tight!

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COMMUNICATION

It's a busy time for the placement team -- it's doubly-important that we are able to reach you, should the need arise. There have been a few instances already where we haven't been able to reach a camp, due to inaccurate or outdated contact information.

Do we have the most current information for the main contact-person of your camp? If their phone number or email address is not current, they can update it by logging into http://forms.burningman.com and clicking on "my preferences".

Also, these Placement-Announcements contain important information for your camp's successful placement, so please read them carefully, and pass them along to members of your camp.

If you missed any, you can read them at

https://lists.burningman.com/mailman/private/placement-announce

One last note -- if your theme camp has decide they can not make it out to the playa this year please let us know so we can map the space for another camp. We will miss you.

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WHAT WHERE WHEN SUBMISSIONS

The on-line Playa Events Calendar is starting to fill up with all your fun parties, events and happenings.

http://www.burningman.com/calendar/

These are a big part of the WHAT WHERE WHEN Guide -- our on-playa directory of events. The deadline for submissions will be July 20th, so get them in! Remember, we will add your playa address for you before it goes to press.

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LIVE PLANTS

A reminder about plants at Burning Man --

Given this year's Green Man theme, you might be tempted to bring plants to our event in the Black Rock Desert. Don't.

Remember: Burning Man is probably the largest "Leave No Trace" event in the world.

Live plants die on the playa. Ask anyone that has brought them. They make a mess. In our history, participants who have brought in plants, sod, trees, or cut palm fronds have created a MOOP (Matter Out of Place) disaster. Sites that have used them in any quantity has cost themselves (or WORSE, the Playa Restoration crew) days and days of work post-event.

For this reason we have long banned live plants on the playa. No change to our policy here -- we just want to restate things clearly, given our 2007 Green Man theme.

The Gate, Placement Team, Earth Guardians, and DPW Playa Restoration Crew are highly sensitized to the issue, and keep a close eye on everything that enters our city. If you bring plants, they will stop you at the gate, or come and find you. They have been known to incinerate projects before they were even begun.

Please support us in this effort. Help us keep the clean-up crew sane! Artificial plants work just as well, and look better with a quick watering and a little buffing. Better yet, construct your own plants and trees from recycled materials.

Leave your live plants behind. Leave behind ANYTHING that will break up and/or blow away in the wind -- living or dead. (trees, twigs, loose paper, palm fronds, etc.).

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DELIVERIES TO BLACK ROCK CITY

If your camp must receive a delivery from the outside world, you must clear it with the Gate-Crew and Placement-Team and manage the process yourself.

You will need to meet the delivery at the gate and escort them to your camp and back out of our city again. The placement-team will lend guidance as to the safest route to and from your camp.

A credit card will be required of the driver before they are allowed to enter the city. One ticket per passenger will be charged to it. If the delivery vehicle leaves the city within four hours, the charges will be reversed. Cash will be accepted instead of a credit card. If someone from your camp is not at the gate when your delivery arrives, the delivery will be turned away.

We recommend you: 1. Prepare your delivery driver to ask for you (your real name, your camp's name and approx. location) at the gate when he arrives. Give him as much information as possible about what to expect upon arrival. 2. When your camp is placed, make sure you remind your placer that you are expecting a delivery. They will be contacted by the gate when the delivery arrives -- someone from your camp MUST be available at that time, or the delivery will be turned away. 3. Travel to the gate when your delivery is due and introduce yourself to the Gate staff. Wait for your driver. 4. Escort your delivery in and out.

The Gate staff will LOVE you for this and so will your driver!

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WEEKEND-ARRIVALS

Here's some more information on this year's WEEKEND-ARRIVAL process --

There's a big difference between "Early-Arrivals" and "Weekend-Arrivals", so please read carefully.

1. EARLY-ARRIVAL Group One. People who absolutely need to arrive before Saturday, August 25th to work on their camp set-ups.

These camps requested Early-Arrival when they filled out their questionnaire, and have already been contacted about the process and criteria for being allowed in. Not every camp will get approval. No other camps or individuals will be considered. This list is closed.

2. WEEKEND-ARRIVAL Group Two. People who absolutely need to arrive over the weekend, (Saturday and Sunday, August 25th and 26th) to work on their camp set-ups.

Here's some information concerning WEEKEND-ARRIVAL, so you can plan accordingly:

..... We will be asking you how many people you will need

      to get in over the weekend. (not yet!)

..... We will not be asking for any names. ..... Your camp will be given passes for a certain number of

      people.

..... Your camp will be 100% responsible for distributing

      those passes to the proper people.

..... Once that number is reached, no other people from your

      camp will be allowed entry until Monday, August 27th,
      at 12:01AM, when the gate officially opens.

..... The responsibility will be on the theme-camps and villages

      to make sure that the proper people receive their passes
      and show up at the gate with the passes in hand.

..... The number of people will be much more limited than in

      past years.

..... We will not be asking for a list of names!

We will soon announce the time-frame for dealing with WEEKEND ARRIVALS -- along with the deadline -- when we get a little closer to finishing our mapping.

But it'll be soon! So now's a good time to start planning on how many of your key-people will be needed for this set-up weekend.

That's it for now -- more soon!

Cheers!

Gomonk and the Placement Team placement@burningman.com